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Screening & Compliance for Trucking Companies

DOT drug testing, driver qualification file management, MVR monitoring, and Clearinghouse queries — everything a motor carrier needs to stay FMCSA-compliant and audit-ready.

Get a QuoteCall (800) 215-3926

What Trucking Companies Need

Trucking is one of the most heavily regulated industries for employment screening. FMCSA requires specific testing, documentation, and ongoing monitoring for every CDL driver. The risk profile varies by fleet size, cargo type, and routes — which is why we build every program around your specific operation rather than a generic package.

Contact us to discuss your fleet and we'll walk you through exactly what your program should include and why.

Discuss Your Program
DOT Drug & Alcohol Testing
Pre-employment, random, post-accident, reasonable suspicion, return-to-duty, and follow-up testing under 49 CFR Part 40.
Driver Qualification Files
Complete DQF creation, maintenance, and audit preparation under 49 CFR Part 391.
FMCSA Clearinghouse
Pre-employment and annual queries for all CDL drivers, plus violation reporting.
MVR Monitoring
Annual motor vehicle record checks with automated expiration tracking.
Background Screening
Employment verification, criminal history, and DOT physical tracking.
Random Testing Consortium
Pool management at DOT-required annual rates with tracking and documentation.

Common Compliance Mistakes

These are the gaps FMCSA auditors find most often — and the ones that result in violations and fines.

  • ✗Incomplete or missing Driver Qualification Files
  • ✗Skipping annual MVR checks on current drivers
  • ✗Failing to query the FMCSA Clearinghouse annually
  • ✗Missing random drug test selections during the year
  • ✗Not completing return-to-duty requirements after a positive test
  • ✗Using a non-DOT-compliant drug testing provider

Why Outsource to Us

FMCSA Expertise
DOT regulations change. We stay current so your program stays compliant without you having to track every update.
Audit-Ready Records
We maintain organized, complete DQF records so that when FMCSA auditors arrive, you're ready.
Automated Alerts
Never miss an expiring medical certificate, MVR check, or random test selection with our automated tracking.
One Partner
Drug testing, DQF management, MVR monitoring, and Clearinghouse queries — all handled by one provider.

Frequently Asked Questions

What background screening does a trucking company need?

Trucking companies need DOT pre-employment drug testing, FMCSA Clearinghouse queries, MVR checks, employment verification (3 years), and driver qualification file management. The specific program depends on your fleet size, cargo type, and risk profile — contact us for a customized assessment.

What is required in a Driver Qualification File?

Under 49 CFR Part 391, a DQF must include a driver application, MVR from each state of licensure, road test certificate or equivalent, medical examiner's certificate, annual driving record review, and documentation of any violations. We maintain complete DQF compliance for motor carriers.

How often do trucking companies need to query the FMCSA Clearinghouse?

You must query the Clearinghouse before hiring any CDL driver (pre-employment) and annually for all current CDL drivers. We handle all Clearinghouse queries and reporting as part of our DOT compliance services.

What are the most common FMCSA compliance mistakes?

Missing or incomplete DQFs, skipping annual MVR checks, not querying the Clearinghouse annually, missing random test selections, and not completing return-to-duty requirements after a positive test. We prevent all of these with automated tracking and alerts.

Build Your FMCSA-Compliant Program

Tell us about your fleet and we'll design a complete compliance program around your operation.

Get a Free Consultation(800) 215-3926